COVID-19 Transfer FAQ

Updated 4/22/20
  1. I’ve applied to transfer, but I may need to drop a class. How will this impact my fall 2020 admission?
  2. Should I take a class P/NP?
  3. How can I get a hold of a university’s Admission Representative?
  4. What if I need to send a transcript?
  5. I am earning an AD-T and I didn’t make the AD-T e-verify deadline for the CSUs. How do I get a “hard copy” to send to my colleges?
  6. I applied to a school using the Common Application and they are asking for a college report. How did I submit this document?
  7. I was admitted for fall 2020. What should do I need to know during this unique time?
  8. Did your financial situation change since submitting your Financial Aid Application?
  9. What if my admission was denied?

I’ve applied to transfer, but I may need to drop a class. How will this impact my fall 2020 admission?

  • If you have applied to transfer in fall 2020 and are considering a class change in spring 2020, make sure to contact your transfer schools directly to consult on how it could affect transfer.
  • While some schools may still adhere to more stringent admission requirements, other schools may allow you to take remaining coursework in the summer or upon transfer.  The CSUs in particular have made some very flexible admission changes for recent applicants who may fall short of units to transfer as planned in Fall 2020. Please contact Counseling or the Transfer Center to learn if that flexibility extends to your particular situation.
  • Dropping a course could impact your financial aid. You may also want to consult with Financial Aid before finalizing your decision.

Should I take a class P/NP?

  • Before changing from a letter grade to Pass/No Pass, it may be in your best interest to consult with a Counselor or directly with your transfer school(s). You may want to proceed with caution if you are considering graduate school, as letter grades may be required for that admission process or recommended in staying competitive.
  • Keep in mind that while the CSUs/UCs have announced that P/NP is allowable in certain courses, many SRJC courses are set-up to be taken for a letter grade only. In this case, P/NP will not be an option.
  • CSU Transfers- CSUs are permitting Pass/No Pass grades taken in spring 2020 to be used toward the "golden four" coursework, general education classes, and major prerequisite classes. While the CSUs have agreed that P/NP units earned in spring 2020 will not be factored into the specific P/NP unit cap as determined for at each CSU, every campus will handle procedures differently. Sonoma State is currently advising that students who exceed their 24 P/NP unit cap due to additional P/NP courses taken in spring 2020 must petition once they are officially enrolled at SSU while other CSUs are just not factoring P/NP units from spring into their cap at all. Because the CSU system has not made a system-wide announcement, it may require individual campus consultation for clarity.
  • UC Transfers- UCs have temporarily lifted the cap on the number of Pass/No Pass units from spring/summer 2020 that a student can use toward the 60 minimum UC units to reach junior-level standing as well toward the IGETC general education pattern. If you are following the 7-course pattern instead of IGETC, UC-E (Written Composition) and UC-M (Mathematics) allow “Pass” for courses taken in spring/summer 2020. However, if an IGETC course, UC-M, or UC-E also counts as a major requirement, proceed with caution. The UCs do not have a system-wide policy on Pass/No Pass grades for major classes.While UC Riverside and UC Irvine have both announced that "Pass" will be accepted in all major prep courses taken in spring 2020, other UC campuses have not made this announcement. Students considering a change in their major prep courses from a letter grade to Pass/No Pass should still contact any other UC programs on their list to determine what they will allow.
    • While UC Irvine and UC Riverside have announced that "Pass" from spring 2020 will be accepted in major prep for admission purposes, one admitted, the program could later require a letter grade to graduate with the degree. In this case, you could seek a reversal from P/NP to letter grade by speaking with an SRJC Counselor. Otherwise, you may need to retake the class for a letter grade. Before you make this change, it is highly recommended that you consult with the transfer institution. 
    • Fall 2020 admits only at this time: UC Berkeley, UC San Diego, and UC Santa Barbara have agreed to accept Pass grades in major preparation completed in spring 2020.
    • Fall 2020 admits and Fall 2021 applicants: UC Davis has agreed to accept Pass grades in major preparation completed in spring 2020.
  • International student applicants who need to demonstrate English proficiency may still need a letter grade in their English courses. Please consult with each campus to see if a “Pass” would be accepted in this case before making a change.

How can I get a hold of a university’s Admission Representative?

  • Campus reps are still offering remote advising by way of zoom, email, and/or phone. If you need to consult, and especially in you are making changes to a fall 2020 application, visit the Transfer Center's Campus Rep List

What if I need to send a transcript?

  • Admissions & Records is still sending transcripts to transfer institutions in a timely manner. However, students cannot pick up hard copies in person from A&R at this time.
  • To order a transcript, visit Admissions & Records.

I am earning an AD-T and I didn’t make the AD-T e-verify deadline for the CSUs. How do I get a “hard copy” to send to my colleges?

  • First, make sure you are earning an AD-T as opposed to an AA/AS. This information can be found in your SRJC Student Portal. It may be in “Degrees & Certificates” under “My Record” if you have already petitioned for your degree. It could also be found in “My Education Plan” if you have recently met with a Counselor.
  • If you are earning an AD-T and you haven’t yet applied for your degree through your SRJC Student Portal, complete an SRJC Degree Petition
  • Once you have petitioned for your degree, email Randellyn Bossom at rbossom@santarosa.edu to request a copy of your AD-T verification and contact each CSU on your list to see how they would like you to send in that document.

I applied to a school using the Common Application and they are asking for a college report. How did I submit this document?

  • The Common Application’s college report is being submitted just as before using the directions on the Transfer Center’s Common Application Directions.

I was admitted for fall 2020. What should do I need to know during this unique time?

  • The UCs have an SIR (statement of intent to register) of June 1st. This is the deadline at which time you will let the UC know if you are planning to attend. While this date is not changing, you can request an extension to decide by contacting the university’s Admission Office directly.
  • CSU has announced that you may be able to defer your fall 2020 admission to spring 2021 if that program is open for spring and not at capacity. Meaning, you have the potential to start your attendance (to transfer) in spring 2021 rather than fall 2020. However, you must contact your transfer school’s Admission Office directly to see if this option is available and open in your major.
  • If you received a fee waiver to submit your UC applications, your $250 deposit at the UCs will be automatically deferred to fall.
    • However, even if you didn’t receive a fee waiver to submit your UC applications, you can still ask to defer your $250 UC deposit to fall by request. Contact your transfer school to make that request.

Did your financial situation change since submitting your Financial Aid Application?

  • You can call your transfer school’s financial aid office and request that your financial aid get reevaluated.

What if my admission was denied?

  • If you have received an admission denial and you feel like you have new and compelling information to offer the school for another review, you can file an appeal. However, appeals still have deadlines. The CSU has announced that all appeals are still holding to a 15-day appeal deadline. For more information, consult with each school’s specific Admission Office.