All About Transcripts

Your college transcript is an important part of your educational history. This page will answer some basic questions regarding your college record.

  • What is the difference between an unofficial and official transcript?
    • An unofficial transcript is what you see when you log into your SRJC student portal and click on "View Grades". It is a document you can print yourself without going through the SRJC Admissions and Records Office.
    • An official transcript is sent electronically or in a sealed envelope to you or a third party (four-year university, scholarship, employer, etc.) from the SRJC Admissions and Records Office. If the transcript is sent to you, and you open the envelope, the transcript is now considered unofficial. 
  • I am applying to four-year universities, do I send a transcript during the application process?
    • The general rule is that you only send a transcript when asked for a transcript.
      • Typically, the UC will not ask for a transcript until you have accepted admissions.
      • Some CSUs may request an official transcript by a certain date, i.e. January 31 for fall admission.
      • Other CSUs ask for an unofficial transcript to be uploaded into the Program Materials section of the CSU Application.
      • Many California Independent and out-of-state campuses ask for an official transcript during the application process.
  • How do I order official transcripts from SRJC?
    • SRJC official transcripts can be ordered through this page.
      • Normal processing times for transcript orders are 3-5 business days.
      • Please allow 10-15 business days at the end of the semester for your order to be processed.
      • Santa Rosa Junior College waives the Transcript Fee of $5.00 for official transcripts for the first two ever ordered (Processing and Delivery fees of $3.50-$4.50 will apply).
    • If you have the option to send a transcript electronically it is faster and more efficient to do so. You need to research each campus to see if they accept electronic transcripts. Most California Community Colleges, CSU and UC campuses do accept transcripts sent electronically from SRJC. 
  • I have an official transcript from another college or my AP/IB scores on file at SRJC, will those be included with my SRJC official transcript?
    • No, SRJC will only send an SRJC transcript and does not include transcripts from other colleges or test scores. You must contact the other campus your attended or the appropriate venue to have official transcripts sent to another institution.
  • What is GE Certification and do I need it?
    • The CSU and UC systems will accept a General Education Certification from a California Community College. This certification informs the CSU and/or UC that lower division GE has been completed at a California Community College.
    • There are some California Independent and out-of-state campuses that will accept a GE Certification, so ask if it is something you should send before requesting it be done by SRJC.
    • GE certification is typically required only upon acceptance to one of the schools offering admission, once all of your community college coursework has been completed with final grades. During the application cycle, if a university requests a transcript as part of the evaluation process, an official copy is needed, and not GE certification.
    • For more information on the GE Certification and how to complete the request form, watch this video.
    • Before ordering your official transcript, complete this form to upload when you order official transcripts, and the GE Certification will be included with the official transcript that you are sending to the four-year university.